Products : Section 8 Contract Administration : Schedule of Events

(90) Days prior to readiness Assessment

Month 1

• Sign Annual Contributions Contract
• Copy files at the HUD Field Office
• MIS Meeting
  • Install Application Software on Server
  • Establish Workstation connectivity to Server
• Implementation Meeting
  • Implement Incident Tracking
  • Establish procedures for entering Property Information

Month 2

• Send letter to OAs requesting a TRACS Baseline
• Pre-Configure Database
  • ACC Contracts, Property Information, HUD Areas, Income Limits, Fair Market Rents, AAFs
• Implementation Meeting
  • Implement Asset Management
  • Discuss HUD Reporting Requirements
  • Implement MITAS Form & Report Writer
  • Define templates for Tracking documents and events
  • Establish Scheduling needs for Core Tasks
• Design Forms, Reports, Tracking Templates and Schedules

Month 3

• Load TRACS Baselines from Properties
  • Tenant Certifications (50059)
  • Rent & Utility Schedules
• Send TRACS MAT15 Unit Address load to HUD
• Send TRACS Baseline for each Property to HUD
• Staff Training – Incident Tracking
  • Staff Training - Asset Management
  • Staff Training - Internet TRACS Collection System
• Prepare Work Plan

(90) Day Transition Period after ACC Effective Date

Month 1

• Receive TRACS files from OA for next month's Vouchers
• Send TRACS files to HUD for next month's Vouchers (by the 10^th of the month)
• Load TRACS Baselines from Properties (Contract Renewals)
• Send TRACS MAT15 Unit Address load to HUD (Contract Renewals)
• Send TRACS Baselines for each Property to HUD (Contract Renewals)
• Process Vouchers (Parallel with HUD)
• Staff Training – Asset Management
• Staff Training – TRACS Voucher Processing

Month 2

• Receive TRACS files from OA for next month's Vouchers
• Send TRACS files to HUD for next month's Vouchers (by the 10^th of the month)
• Load TRACS Baselines from Properties (Contract Renewals)
• Send TRACS MAT15 Unit Address load to HUD (Contract Renewals)
• Send TRACS Baselines for each Property to HUD (Contract Renewals)
• Process Vouchers (Parallel with HUD)
• Staff Training – Advanced TRACS
• Implement Accounting Interface

Month 3

• Request Unit History of HAP Payments from HUD
• Load Unit History (needed to calculate retroactive adjustments)
• Receive TRACS files from OA for next month's Vouchers
• Review Tenant & Voucher transmissions for Fatal Errors
  • Process Vouchers and Interface to Accounting
• Send a TRACS file for all Properties to HUD
• Submit Requisition to LOCCS on the last day of the month
• EFT Voucher Payments to OA on the first day of the following month

For a detailed Project Plan contact a MITAS sales representative for an On-line Demonstration